Computers 101: E-mail
by John Cardiff
Last updated: 24 Apr 2003 |
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The two Internet facilities most of us use are electronic mail (e-mail or
email) and the World Wide Web. Most of us access both of them with the tools
included with Windows -- Microsoft Outlook Express and Microsoft Internet
Explorer.
A shrinking minority
use alternatives, most frequently a suite of applications from Netscape.
Microsoft Office users tend to use Outlook Express' big brother, Microsoft Outlook fir email.
Email doesn't really
have a manual equivalent. It falls somewhere between telephone calls and
formal letters sent via Canada Post -- although many emailers use it as an
alternative to both. (I am among the growing
majority who don't use the post office anymore because of email.)
Email has several
advantages over either the phone of post office. For starters, its free;
it costs no more to reach England than it does to reach your next door
neighbor.
Second, it can be almost as immediate as the ringing phone.
Third, it eliminates the need to run out to the nearest post office drop
box -- especially appealing in lousy weather.
Fourth, it is extremely convenient; write your message anytime you want,
the recipient will receive it as his or her first next available
opportunity.
Fifth, email programs double as email filing cabinets, so you can easily
review previous messages.
Sixth, all messages on your computer can be sorted into sequence by date,
subject or source, at the click of your mouse.
There are downsides,
however.
You need to know the Internet ID of the people you wish to write to.
Thankfully, writing (even replying) to anyone automatically adds
their "email address" to your email program's "Contact
List" so you don't have to remember it.
And of course, there's Spam
and Viruses.
"Spam" is
electronic junk mail. Some users seldom get any, others receive dozens of
electronic junk mail messages every day. Spam has grown as e-mail's popularity has exploded in recent years, and has spawned a new application
category: spam fighters. (There is a link to Spam Busters here.)
But the true plague
of email isn't spam, it is viruses. You don't want a computer virus
anymore than you want a human virus. Either can really spoil your day,
week or more.
Viruses are nasty
programs that mess with your computer. They typically travel over the
Internet as email attachments. When you open the message they are attached
to, they start running amuck, perhaps deleting files on your hard drive,
perhaps sending themselves to everyone in your email Contact List. The
worst will put you back to square one in seconds, destroying years of
genealogy research, accounting records, programs -- whatever you have on
your hard disk. Then carry on to duplicate that feat on the PCs of every
email contact you have had.
If you haven't
already, as soon as you can, get and install a virus fighting program.
Norton's Anti-Virus is the market leader. McAfee's VirusScan program is
second on this hit parade. Their competitors tend to be low-cost or free
Internet downloads. My advice: get Norton. ASAP. (Just beware Norton
ignores rebate coupons mailed from Canada, so you don't expect that
cheque.)
There are other
downsides to email, like the time required to type as much as you could
say in three minutes talking during a phone call. But writing (typing) your points
out works better than voice, when reaching out to a distant family member
about his or her ancestry.
Email Tip:
E-mailers are easily offended. Learn to write defensively or risk
offending some inadvertently. It never hurts to start "Hi [first
name}" and end by wishing them well.
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